NP Staff Development Day

 

Office 2007 Word

Page history last edited by Rick Bell 6 mos ago

Office 2007: Word & PowerPoint

So you’ve been using Office 2007 since the beginning of the school year. You’ve learned the basics of Word and PowerPoint… but there are tools to help make more efficient and effective use of your time. In Word, learn how to quickly change the style of text, align tabs and columns of text, insert pictures, modify the page layout, and insert citations. In PowerPoint, learn how to change the slide style, insert video, create SmartArt diagrams, record audio, and animate objects. Please bring a course syllabus and previously created power point to update.

 

Interactive tool

Resources

 

 

10 TIPs for Word 2007

 

Practice with this Sample Syllabus. (save to your desktop)

 

Word TIP 1

Set (.doc) as the default save file type

 

  1. In the upper-left corner, click the Office button

  2. In the lower-right corner of pop-up window, click the Word Options button

  3. On the left menu, click the Save option

  4. Beside Save files in this format, select Word 97-2003

  5. Click the OK button

 

 

 

 

 

 

Word TIP 2

Change the default save location

 

  1. In the upper-left corner, click the Office button

  2. In the lower-right corner of pop-up window, click the Word Options button

  3. On the left menu, click the Save option

  4. In the General section, click File Locations

  5. Select Documents in the File types list

  6. Click Modify

  7. Use the navigation controls to select the new location for your files

  8. Click OK on each of the dialog boxes to close them

  9. When you save a file, Word 2007 will automatically open the specified folder.

 

 

 

 

 

Word TIP 3

Set your default preferences (i.e., font, size, spacing, page layout, etc.)

 

  1. In the lower-right corner of the Font group, click the small Dialog Box arrow

  2. Select your font, style, and size preferences

  3. Click the Default button

  4. Click the OK button to make this the default for all of your new documents

 

 

 

 

 

 

Word TIP 4

Format specific text throughout your document

 

For example, let's say you have a 5 page document with 12 section headers. How do you quickly format all the headers with the same font, style, size, and color?

 

  1. Highlight the first section header

  2. Select the desired font, style, size, and color

  3. Double-click the Format Painter button

    TIP: A single-click only allows you to use the tool once.

  4. Hightlight (or paint) each of the following section headers

  5. To stop using the tool, click the Format Painter button

 

 

 

 

 

 

Word TIP 5

Insert columns

 

  1. Click the Page Layout tab

  2. Click the Columns pull-down arrow

  3. Select the number of columns you would like to insert

 

 

 

 

 

 

 

 

 

 

Word TIP 6

Take control of your tabs

 

  1. Make sure your ruler is visible... click the View tab... check Ruler

  2. Select the desired tab (justified left, center, right, etc.)

  3. Click on the ruler to place the tab in the desired location

    TIP: What to move the tab? Click and drag the tab marker to a new location on the ruler.

 

 

 

 

 

 

 

 

 

Word TIP 7

Insert a page/column break

 

  1. Select the Page Layout tab

  2. Click the Breaks button

  3. Select Page or Column break

 

 

 

Word TIP 8

Insert a line horizontal line

 

  1. On your keyboard type 3 dashes ---
  2. Press the Enter key
  3. A solid line will appear across the page

 

Try these variations:

---  solid line
===  double solid line
___  bold solid line
###  triple bold solid line
~~~  zig-zag line
***  dotted line (great for cut lines)

 

 

 

Word TIP 9

Format an inserted picture

 

  1. Double-click the inserted picture

  2. The Format Picture tab will appear

  3. Click the Text Wrapping  button... select In Front of Text

  4. You can now move your picture any place on the document without altering the layout of the text.

 

 

 

Word Tip 10

Automatically format references

 

  1. Select the References tab
  2. Click the Insert Citation button
  3. Click the Add New Source option
  4. Complete the built in form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10 TIPs for PowerPoint 2007

 

 

Ppt TIP 1

Set (.ppt) as the default save file type

 

  1. In the upper-left corner, click the Office button

  2. In the lower-right corner of pop-up window, click PowerPoint Options

  3. On the left menu, click the Save option

  4. Beside Save files in this format, select PowerPoint 97-2003

  5. Click the OK button

 

 

 

 

 

 

 

 

Ppt TIP 2

Change the default save location

 

  1. In the upper-left corner, click the Office button

  2. In the lower-right corner of pop-up window, click the PowerPoint Options button

  3. On the left menu, click the Save option

  4. In the General section, click File Locations

  5. Select Documents in the File types list

  6. Click Modify

  7. Use the navigation controls to select the new location for your files

  8. Click OK on each of the dialog boxes to close them

  9. When you save a file, PowerPoint 2007 will automatically open the specified folder.

 

 

 

Ppt TIP 3

Set your default preferences (i.e., font, style, size, color, etc.)

 

  1. In the lower-right corner of the Font group, click the small Dialog Box arrow

  2. Select your font, style, and size preferences

  3. Click the Default button

  4. Click the OK button to make this the default for all of your new documents

 

 

 

 

Ppt TIP 4

Follow these guidelines

 

  • 80/20 Rule
    • 80% of your time on content research/development
    • 20% of your time on designing the PowerPoint
  • 6 x 6 Rule
    • No more than 6 bullets
    • No more than 6 words per bullet
  • 10/20/30 Rule
    • 10 sides maximum
    • 20 minutes or less
    • 30 pt. text size minimum
  • General Rules: “We have to bake the cake before we can frost it.”
    • Plan and outline the content before you touch PowerPoint
    • Light background with dark text -or- dark background with light text
    • Cite sources… under images, after quotes, on last slide for research
    • Keep it simple
      • dissolve/fade transitions
      • animation only when used to enhance the message
      • no more than 2, easy to read fonts in the entire presentation

 

 

 

Ppt TIP 5

Insert SmartArt

 

  1. Click the Insert tab… click the SmartArt button

  2. Choose a SmartArt graphic… click the OK button

  3.  On the right-side of the SmartArt frame… click the double arrow

  4.  Type information on the bulleted outline to complete the SmartArt graphic

    Experiment with the Layouts and SmartArt Styles groups

 

 

 

Ppt TIP 6

Insert video clips into your presentation

 

  1. Download a clip from Discovery Education Streaming

  2. In PowerPoint, click the Insert tab

  3. Select Movie from File

  4. Locate the video clip... double-click to insert

 

 

 

Ppt TIP 7

Insert music into your presentation

 

  1. Click the Insert tab

  2. Select Sound from File

  3. Locate the video clip... double-click to insert

  4. A speaker icon will appear on the slide… double-click the speaker

  5. Place checkmarks next to Hide During Show and Loop Until StoppedTIP: If you want the song to continue playing through the entire presentation, click the pull-down arrow next to Play Sound… select Play across slides.

     

 

 

Ppt TIP 8

Insert a hyperlink

 

  1. Type the website address… for example: www.np.k12.mn.us

  2. After the address, press the Spacebar or Enter… the address will hyperlinkTIP: You can also copy/paste an address from a website.

  3.  In some cases, the address may be too long

  4. Highlight the text… right-click the highlighted area… choose Edit Hyperlink

  5. At the top of the pop-up window, highlight and delete the Text to display box

  6. Type the text you would like displayed on the slide… click the OK button

 

 

 

Ppt TIP 9

Insert an Action Button

 

  1. Click the Insert tab… click the Shapes pull-down arrow

  2.  At the bottom of the menu, select one of the Action Buttons

  3. The Action Settings pop-up menu will appear

  4. Click the Hyperlink to pull-down arrow to customize the button’s actionTIP: You can set an action for any object by selecting the object… clicking the Insert tab… and clicking the Action button.

     

 

 

Ppt TIP 10

Print slide handouts

 

  1. Click the View tab… click the Handouts Master button

  2. Click the Slides Per Page buttonTIP: The 3 Slides option will give students space to take notes.

     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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